RUDE AWAKENING Lapse of courtesy in workplace brings calls to end crudity

THE BALTIMORE EVENING SUN

You're standing in the back of a crowded elevator. The elevator stops at your floor and you say "Excuse me," but the people toward the front of the car don't budge. Do you shriek "getting off" and elbow your way to the front or meekly ride to the next floor?

A co-worker has the phone to his ear and his eyes on the computer screen. Should you hover over the desk and thumb through the morning paper or just plunge right into conversation?

Your child needs a set of No. 2 pencils for school and the stationery store has none. Why not take a batch from office supplies?

The dilemmas illustrate how the atmosphere in the workplace has changed from one of formality to one of laissez faire.

Abraham Zaleznik, a psychoanalyst and the Matsushita professor emeritus of leadership at the Harvard business school, traces the changes to the 1960s, when traditional values and manners came under fire.

"Corporate America experimented with the idea that letting it all hang out was a means of achieving harmony in the office," Zaleznik says.

"Then came the computer culture and a new wave of authority in which corporations were encouraged to be less hierarchical and more egalitarian, which was supposed to increase participation in the organization by producing a higher comfort level by eliminating or minimizing symbols of authority."

The results were a more informal workplace where everyone, from the chairman down to the receptionist, was on a first-name basis; where employees shared everything from the workload to lunch; where jeans with jackets and ties were as commonplace as three-piece suits. But somehow familiarity began to breed contempt.

"Whenever I'd address my boss, he'd always say, 'What?' " says a paralegal who works in a New York law firm. "Once, he called upon me and I responded the same way, with a 'What?' and he accused me of sounding hostile."

Employers and employees alike are reluctant to talk about office problems or to criticize colleagues. But privately, both sides complain things have gotten out of hand.

Among the most commonly voiced gripes about both managers and employees are these: starting the day with a request (or a demand) rather than with a good morning; viewing an open door as an invitation to walk in and sit down; routinely leaving desks or offices without informing anyone of whereabouts; dropping trash on the floor and leaving it for the maintenance crew to clean it up; and believing that paychecks are compensation enough and that there is no need for "please" and "thank-you" for jobs done or services requested.

Letitia Baldrige, one of America's leading arbiters of manners, found bad manners and oafishness so widespread in large corporations in the early 1980s that she wrote "Letitia Baldrige's Complete Guide to Executive Manners" (Rawson Associates, 1985).

"There were a lot of self-help books telling you how to get rich," she recalls. "There was nothing to tell you how to behave on your way there."

In 1983, upon releasing his book "The New Office Etiquette" (Poseidon Press), George Mazzei said, "There has been a breakdown in business manners and people are realizing they can no longer deal with the constant rudeness which became a part of the business world when crude young people became superstars."

In a recent interview, Mazzei, a former journalist, said people have now grown accustomed to such rudeness.

"The whole point of etiquette is to enable people to cope with a situation that is difficult in a tolerable way and to help you enjoy your job," he said. "Right now, the only career value that means anything to certain executives is the bottom line."

The puzzle is what can be done to change things.

Judith Martin, the syndicated columnist who writes the "Miss Manners" column, says, "The opposite of manners is not informality. The problem is, and it is not confined to the business world, that there is a lessening commitment to the idea of good manners."

The situation has created considerable confusion in the workplace.

"People can't really tell their friends from their business associates, but people who are thrown together for business purposes are your colleagues," Martin says. "There are misunderstandings that result from this, like the person who is hit by the 15th office collection for someone they hardly know."

Lois Tansey, director of advisory services for the Ethics Resource Center, a Washington non-profit group that works to build society's ethical foundation, says that for the best reasons managers don't want to enforce arbitrary values on people.

"So there are those people who think their own personal values are just fine," she says.

"When businesses moved toward more informal structure and empowering workers, it was fine," she says. "But perhaps it's gone a bit too far. Now businesses are setting higher standards for themselves and their employees."

Baldrige agrees, saying, "I'm getting calls all the time now, four or five calls a day, from corporations requesting seminars. Employees are dying for values, manners. This is the antithesis to the greed of the 1980s, a reaction to it. The recession and the Persian Gulf war have helped us think about these human values."

In her seminars, Baldrige encourages employers to speak out on issues of manners or include tips in the company newsletter.

She also advises employers to reward employees for doing something kind or nice for fellow employees or for helping someone out.

Still, the subject of manners is given only cursory study by most professional business schools and colleges. An exception is the Katharine Gibbs School, now celebrating its 80th year.

Teaching professional and personal etiquette is necessary, "but it just doesn't happen," says Jim Otten, the school's director.

"We still have a dress code, not only for clothing, but hair, makeup, nails and perfume," he says. "In terms of business etiquette, we address this in numerous courses in office procedure, professional development, business language and speech."

Earlier this month, 92 De Paul University students received a lesson in corporate etiquette when the school gave an etiquette dinner at the Drake Hotel in Chicago to help students prepare for business meals.

"We chose the menu with difficulty in mind, to give students experience in situations they may not have considered," says Jane A. McGrath, De Paul's director of career planning and placement. (Like how to dispose of fish bones from the dinner's main course.) "Competition for jobs is fierce and the little things can make the students stand out."

The students were advised to avoid discussing argument-provoking subjects such as war and religion during business socials, not move around the room while holding a cigarette or a cigar and to be polite, even to someone who annoyed them.

So what should a person do on a crowded elevator? How do you approach a colleague who appears to be busy? Is it ever proper to take extra office supplies? Here is some advice:

Regarding elevator etiquette, Baldrige advises: "Everyone at the very front of a crowded car should automatically get off when the doors open, even if they are not at their destination floor.

"The people behind cannot possibly emerge with ease if the people in front do not exit to give them enough room to move."

Baldrige notes that if someone comes to your desk and you are on the telephone or engrossed in your work trying to meet a deadline, you should make a quick nod of acknowledgment and say something like: "Glad to see you; be with you in a minute," or wave the visitor into a seat by your desk. On the other hand, the visitor should stick a note on the desk or telephone, saying "please call me." "But don't pressure people."

When it comes to taking home some office supplies, the experts agree: Avoid the temptation and just say "no," thank you.

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