"It is not currently possible, without extensive re-programming to itemize individual special credits," mayoral spokesman Ryan O'Doherty said by email. "The system is very old and the City is investing in new software in the future that will help us provide additional transparency on tax bills."
The five erroneous historic tax credits came to light after The Sun asked for documentation on 200 credit recipients that were on a list provided by the Finance Department. The city's Commission for Historical & Architectural Preservation, which certifies the credits and informs the state assessments agency, found no record of an application for the five.
It turns out the error began with the assessments agency, where credits are applied to determine how much of a property's value is tax-exempt. Owen C. Charles, the deputy director, blamed a coding mistake. The city Finance Department, which then uses the state's work to compute tax bills, didn't catch the errors.
The number of erroneous credits may be greater. The 200 represent a fraction of all 1,170 recipients.
Coyle recalls noticing when her 2010-2011 bill dropped by nearly $3,000. A friend told her it was probably the homestead credit. In reality, she had already been getting the homestead break. But she says she didn't realize that because it showed up on her bill as an "assessment credit."
Ryan and Marie Moore, who live on North Streeper Street, owe the most: $9,200.
"It's pretty ridiculous," Ryan Moore said. "It's something that would have been paid out through my mortgage over the course of two years. Now they want it in less than 30 days."
When he called the city, "they basically told me in so many words, it's too bad — that's how it goes."
In Canton, Parks and husband Roger Nolan were shocked to receive a notice in February saying they owed $12,078 in back taxes — without any details as to why — and had until the end of the month to pay up or face having their house go to tax sale.
Parks, an attorney, said it was only when she called the city's Bureau of Revenue Collections that a staffer explained that they'd been getting a new construction tax credit they weren't eligible to receive.
Eventually a supervisor acknowledged that the credit had been transferred in error to the couple after they bought the home four years ago from a man who had qualified for the break. The five-year new construction credit can be used only by the first buyer of a new or substantially rehabbed home.
"We apologize for the inconvenience that this error has caused you," wrote customer service manager Dorothy Reed, explaining that the city caught the problem during an audit. Interest and penalties would be waived, dropping the total to $7,630, if Parks paid by the end of February — then just a few days away.
Parks' mortgage servicer paid the sum from escrow, which means she faces higher mortgage payments to make up the difference.
Parks says she wouldn't have been upset to be charged the proper amount at the right time. It's the error and the years it took for the city to discover it that rankle, along with the short window to pay and the looming threat of a lien if she couldn't.
"I lived in my previous [Florida] house for 20 years, and I never had an issue with the city of Coral Gables," she said. "Taxes were rather high there, too. But they were accurate."