Harford Board of Estimates approves $260,000 case management contract

The members of the Harford County Board of Estimates unanimously approved a $260,660 contract Thursday for a new prosecutor case management system, as State's Attorney's offices across Maryland fulfill a state mandate to upgrade their case management software.

The contract was awarded to Karpel Solutions Inc. of St. Louis. The firm was one of four to offer bids, and while it was not the lowest bidder, it had the highest combined technical and cost scores.

The firms had to meet a technical score – based on their capabilities, experience, references and more – of at least 70 to qualify for cost proposals. Karpel, along with New Dawn Technologies of Utah, had respective scores of 94 and 83.

New Dawn offered a price of $185,874 and Karpel $260,600 – New Dawn earned 17 points, giving it a total score of 100 and Karpel earned 20, giving it a total score of 114.

In a memo to Board of Estimates members, Ted Pibil, director of the county's Office of Information and Communications Technology, wrote the local State's Attorney's Office needed software to replace two mainframe applications run by the state, and another "internally developed Access database application" it has been using since 2000.

"The State of Maryland is discontinuing the use of the two mainframe applications and is mandating each jurisdiction to acquire a new system that will integrate with the new court management system that the State is implementing," Pibil continued in his memo.

He said during the meeting the new system will be available to 65 users in the State's Attorney's Office.

"Everything will be in one system so it will really help out," he said.

Beverly Fidler, office administrator for the State's Attorney's Office, said during the meeting that about 40 prosecutor's offices across the country have been using case management systems designed by Karpel, and Harford County will be the first jurisdiction in Maryland to use the company's software.

Fidler said that earned Harford County a 10 percent discount.

Lease agreements

Board members also approved several property lease agreements Thursday.

First was a six-day, $1 agreement for the Bel Air Downtown Alliance to lease a portion of county-owned property at 20 W. Courtland Place for First Fridays events. The events are scheduled to take place over six days between May and October, according to the Downtown Alliance website.

The board also approved an eight-day lease with the Town of Bel Air, also for $1, of the same property for the upcoming Lunch Time Concert Series, scheduled to begin next month.

The board approved a one-year lease – with another one-year option – for $1,179 with Ramon Torres, a custodial worker with the Department of Parks and Recreation.

Torres has leased for several years a trailer and garage on undeveloped, county-owned land at 1120 Baltimore Pike on the outskirts of Bel Air.

He and other county employees are able to lease living quarters on county properties in exchange for serving as caretakers, Procurement Agent Erin Schafer told board members.

Arden McClune, director of parks and recreation, said later on Thursday that Torres has taken on additional duties, "and therefore the cash rent that he is paying was reduced and that's what we requested approval from the Board of Estimates for."

McClune said the majority of the land is leased for farming.

County residents also have the opportunity to lease parking spaces on the former Health Department property in the 100 block of Hays Street in Bel Air.

The board granted a one-month, $40 lease, which came with another one-month option, to Lavinia Kim Crawford-Lewis of Edgewood for one space in the Hays Street lot.

Schafer said the county does "generate a little income" from leasing parking spaces.

Road work

A contract for $489,191.39 with the State Highway Administration was approved to cover the replacement of Abingdon Road Bridge 169, which goes over CSX railroad tracks.

Carlos Smith, a civil engineer with the Department of Public Works, said the SHA can draw federal grant funds to pay for the project, and Harford County would be responsible for 20 percent of the cost.

Closed session

The board members voted unanimously to enter closed session to discuss land acquisition matters.

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