By Jim Barlow
Odds are your business trips don't start with a dead run to the airport. But whether you have months or minutes to prepare, these tips will come in handy when you're required to hit the road.

  • Before you go, get your technology in order. That starts with looking up destination weather on the Internet. If you travel frequently and carry a cellular phone, make sure it will work where you are going. Sure, that costs extra, but not all that much. And nationwide calling via cell phone still costs a lot less than long distance through the hotel. Just remember to guard your conversations on cell phones. Yes, the newer digital phones are more secure and less likely to be intercepted than the older analog ones. But they are not foolproof.

  • Keep a file on frequent destinations. It should hold maps, a list of good restaurants, meeting spots and services such as couriers, quick print shops and limo companies. Don't forget museums or other points of interest you'd like to visit if there's time.

  • Check out your briefcase. Obviously you need information for your client presentations, and the like. But also put in files on future projects you've been trying to finish. That free afternoon during a convention might be the perfect time to complete that job when there are no ringing phones and other interruptions.

  • Duplicate the basics. Frequent business travelers should always keep a toiletries kit packed. Don't forget to add sunscreen, over-the-counter drugs for various minor ills, a simple sewing kit and earplugs for that noisy hotel room. Add either a second set of eyeglasses or a copy of your prescription. Invest in a synthetic fabric raincoat or jacket that can fold into a small container. Consider keeping an extra bag packed for last-minute emergency trips or overtime.

  • Don't bother with a hair dryer or iron. Almost any hotel has them, either in the room or as close as a call to housekeeping. One caveat: If you have long, thick hair, you might need your own hair dryer. Most hotel ones produce more noise than hot air.

  • Use your plane time productively. It's a great place to catch up on your reading file -- all the items you have picked up or received in the mail but didn't have time to look at. The trip back can be the time to hand-write thank-you notes or do your expense account. On the way back you will still have all your receipts in one spot. How long will that last?

  • Know what not to do on the plane. Any sensitive company information should be kept in your briefcase. And watch your conversations with co-workers on the plane. Who knows who is in the seat behind you?

  • Guard laptops and files. That is especially true when you are traveling overseas and either selling to or competing with state-owned industries. Some countries have been known to send their intelligence services to snoop on business rivals, including looking at items in the hotel safe.